Sections:

Facility Availability

The Community Center Facilities are available for rental seven (7) days a week June through August 9:00 am to 9:00 pm Monday – Thursday and 9:00 am to 11:00 pm Friday – Sunday.

The Community Center Facilities are available for rental six (6) days a week September through May 9:00 am to 9:00 pm Monday – Thursday and 9:00 am to 11:00 pm Friday – Saturday. For room rental availability please go to Facilities (recdesk.com).

The Recreation Supervisor is available Monday thru Friday from 8:00 am to 5:00 pm.

Making a Reservation

  1. All reservations require submission of a Facility Reservation Request. Requests must be submitted through Rec Desk, the departments online reservation system; or if internet access is unavailable, in person during Parks & Recreation Department office hours.
  2. Mailed, faxed, or emailed reservation forms are not accepted.
  3. The City of Fircrest will accept facility reservations no more than one year in advance.

 

Facility Information

Facilities Available for Rental:

  • The Names Family Foundation Gymnasium
  • The Tom & Meg Names Family Foundation Multi-Purpose Room
  • Commercial Kitchen
  • Gathering Space
  • The Names Family Foundation Fitness Room
  • The Names Family Foundation Party Room
  • The Edwards Family Aquatic Center Kitchen
  • The Edwards Family Aquatic Center Pool
  • Ron Russo Pavilion – Fircrest Park
  • Whittier Pavilion – Whittier Park

 

Facility Uses

  • The Community Event Center can be rented for private and non-profit uses.
  • Facility rooms are rented by the hour, with a two-hour minimum or the entire facility can be rented by the day. The Commercial Kitchen can be rented in conjunction with the meeting room or can be rented by itself in four-hour blocks. The Pool Kitchen can be rented in conjunction with the Pool Party room or by itself in four-hour blocks.
  • While renting the gymnasium, the serving of food or drinks requires rental of the commercial kitchen.
  • Food is not allowed in the Youth Activity Room or the Exercise Room.
  • The entire facility is handicap accessible with handicap accessible restrooms.
  • The public and more than one rental group may be in the building at the same time unless the entire facility is rented.
  • Rentals are for the facility buildings only. Use of the areas outside the facilities require additional authorization from the Parks & Recreation Department.

 

Names Family Foundation Gymnasium Rental

 

Capacity: 220 people with the use of tables and chairs, 400 without the use of tables and chairs

More Information, Availability Calendar, & Rental Link
Included in the rental rate:

  • 28, 72” Round Tables
  • 8, 24” x 72” rectangular Tables
  • 280 Chairs
  • Gym Entrance lobby
  • Access to audio system
  • Access to the projector
  • Access to restrooms

Serving or providing of any type of food or drinks in the gym require rental of the commercial kitchen.

 

Tom & Meg Names Family Foundation Multi-Purpose Room Rental

Capacity: 50 people with the use of tables and chairs and 98 without the use of tables and chairs
More Information, Availability Calendar, & Rental Link
Included in the rental rate:

  • Access to outdoor plaza (tables and chairs must remain inside)
  • Access door & pass through service counter to commercial kitchen (must rent separately)
  • 24, 24” x 60” Tables
  • 48 Chairs
  • Access to audio system
  • Access to the projector
  • Access to restrooms

Room can be divided in half*

*Audio/Visual system only guaranteed with a full room rental.

 

Roy H. Murphy Community Center Commercial Kitchen

 

Capacity: 6
More Information, Availability Calendar, & Rental Link
Included in the rental rate:

  • Refrigerator
  • Freezer
  • Microwave oven
  • Stove/Oven
  • Coffee Maker
  • 3 Food service type sinks
  • 1 Hand washing sinks
  • 1 Kitchen cart
  • Must provide own cooking, serving, and dining utensils
  • Access to restrooms

Kitchen Information:

  1. There are a limited number of items for use with the Commercial Kitchen. These items are offered at no extra expense when renting the kitchen.
  2. Please Note: The gas to the stove in the Community Center has been turned off. If you need use of the stove or oven for your event, please notify a City staff member, before your rental date.
  3. Before leaving, please make sure all the sinks, counters, cabinets, refrigerator, freezer, stove, and stainless-steel table are wiped down and left clean.

 

Gathering Space Rental

Capacity: 20 with the use of tables and chairs
More Information, Availability Calendar, & Rental Link
Included in the rental rate:

  • 60” x 144” Table with 12 chairs
  • 2, 24” Tables with 6 chairs
  • 4 Upholstered chairs
  • 36” Square Coffee table
  • 18” Square End table
  • History display case
  • 2, 18” Round upholstered ottomans
  • Access to restrooms

 

Names Family Foundation Fitness Room Rental

 

Capacity: 15
More Information, Availability Calendar, & Rental Link
Included in the rental rate:

  • Access to audio system
  • Access to men’s and women’s restrooms

 

Names Family Foundation Party Room Rental

 

Capacity: 35 with the use of tables and chairs
More Information, Availability Calendar, & Rental Link
Included in the rental rate:

  • Tables
  • Chairs
  • Kitchen
  • Access to audio system
  • Access to projector
  1. The Names Family Foundation Party Room is available for rent in conjunction with the Pool’s open swim hours. Admission to the pool is purchased separately.
  2. The Edwards Family Aquatic Center Kitchen comes with all Party Room Rentals

 

 

Edwards Family Aquatic Center Kitchen Rental

 

Capacity: 4 with the use of tables and chairs
Rental Information & Availability Calendar
Included in the rental rate:

  • Refrigerator
  • Freezer
  • Microwave oven
  • Stove/Oven
  • Coffee Maker
  • 3 Food service type sinks
  • 1 Hand washing sinks
  • 1 Kitchen cart
  • Must provide own cooking, serving, and dining utensils
  1. The Edwards Family Aquatic Center Kitchen is available to rent by itself in 4 hour blocks
  2. The Kitchen comes with all Names Family Foundation Party Room Rentals

 

Edwards Family Private Pool Rental

Capacity: 250
The Pool is open from Memorial Day Weekend to Labor Day Weekend each year.

  1. The pool can be rented on Saturdays and Sundays from 9AM-12PM
  2. The Names Family Foundation Party Room & Kitchen can be added on to Private Pool Rentals

Private Pool Rentals are fully booked for the 2022 Season. We are no longer accepting applications for private pool rentals.

 

Application Process

 

  1. Facility Rental Applications must be submitted online through fircrest.recdesk.com on the facilities’ respective page. You must first create an account with the City of Fircrest Parks & Recreation Department before requesting a rental. If you do not have access to the internet you may come into our office M-F, 8 am to 5 pm for assistance.
  2. Applicants must be 18 years of age or older.
  3. Applicant must provide Federal or State approved picture identification.
  4. All Facility Reservation Applications must be approved by an authorized City of Fircrest staff member. This may take up to 10 business days. (Facility scheduling, rental staff, and cleaning staff must be confirmed before approval)
  5. The Facility Reservation is not transferable.
  6. Rental fees, deposits, and required documents are due five (5) business days after Facility Reservation Application approval. Applications that do not comply with this deadline are subject to cancellation.
  7. The person who signs the facility use permit is responsible for assuring compliance of these policies and for payment of all fees, charges, and deposits concerning the rental.
  8. The person listed on the Facility Rental Application will be considered the Person in Charge for the rental of the facility. To reduce the possibility of confusion, all correspondence will be sent to the address for the applicant listed on the Facility Rental Application and all communication with the City of Fircrest will be through the person on the Facility Rental Application.
  9. The Applicant is asked to name an Authorized Back-up Person. The Back-up Person is only able to attend the walk-through for the Applicant and be present at the facility in the Applicant’s absence. The Applicant is responsible for all other aspects of the facility rental.
  10. Either the Applicant or the Authorized Back-up Person MUST be present at all times during the use of the facility. If either of these persons are not present anytime during the event set up, clean up or event operation, the event is subject to immediate closure.

Facility Rental Process Guide

Facility Rental Information & FAQ Packet

 

Deposits

  1. A security/cleaning deposit is required for all rentals.
  2. Security/Cleaning deposits are due at the time of application and are refundable.
  3. Deposit refunds are refunded according to the original payment method. Card payments are refunded back to the original card. Cash and check payments refunds are issued by check within 30 days of your rental date. Refund checks can be mailed or picked up at Fircrest City Hall.
  4. Card payments will automatically be refunded within 5 business days of your rental date.

 

Refunds & Cancelations

  1. Please notify the City of Fircrest as soon as possible of any changes in facility use, especially a cancellation.
  2. Cancelations require a minimum 10 days notice. If the applicant fails to provide at least 10 working days notice, the entire rental fee shall be forfeited to the City. If 10 working days notice is given, a ten dollar ($10) transaction fee will be forfeited. Card processing fees are non-refundable.
  3. Inclement weather may cause late opening, early closure and/or cancellation of class, activity, and rental. If facility is closed due to inclement weather, all rentals will be cancelled. Inclement weather cancelations will result in a full refund of rental fees excluding any applicable card processing fees.
  4. The City of Fircrest reserves the right to terminate any Community Center facility rental at any time with or without cause.
  5. The City of Fircrest reserves the right to pre-empt any scheduled use for official City business.
  6. The City of Fircrest reserves the right to make further stipulations for use prior to granting confirmation of rental.
  7. Termination of facility use due to unruly behavior or participant’s conduct that violates any local or state laws, facility rules or regulations, or any City codes, will cause all fees and deposits to be forfeit.

 

Revoked or Denied Use

 

  1. If there is any indication of rental under false pretext, or that the facility will be used for or to promote illegal activities.
  2. For any activity prohibiting admission on the basis of race, religion, ethnic group, sex, or national origin.
  3. For any activity by the same sponsor if the charges for a previous activity have not been paid.

 

Event Attendance

  1. Please be as accurate as possible when you estimate attendance for your event. The number of people allowed into the facility will be limited to the number you indicated on your application. City Staff or the Fircrest Police Department may deny access to the facility if the number of people in attendance exceeds the original estimate and/or capacity limits.
  2. One Chaperone will be required for every fifteen (15) youths under the age of 18. Chaperones must be at least 18 years of age. A list of Chaperones may be requested before the event.
  3. Changes to your rental attendance must be made thirty (30) days before your event.

 

The day of your event, a walk-through inspection of the facility with a City of Fircrest staff member will be scheduled. You will be given instructions on setting up for your event and cleaning the facility after your event, along with other important rental information. The walk-through is required and must be attended by the Applicant or authorized Back Up Person.

You will not have access to the facility before your scheduled rental time. Include setup time in your event rental application.

 

 

 

 

Your rental completion time must include time for you to cleanup your event. You will not be authorized to stay in the facility past your rental completion time without incurring additional fees. Failure to exit facility at confirmed end time will result in quarterly rate of $50 per 15 min.

After your event, a walk-through inspection of the facility with a City of Fircrest staff member will be scheduled. Please see the Event Cleanup Section for cleanup requirements.

 

In order to protect both the renter and the City of Fircrest, a certificate of insurance is required at events where there will be 35 or more people in attendance and/or whenever alcohol is being served or sold. A certificate of insurance can be secured from most homeowners insurance policies at no extra charge.

The insurance Certificate MUST have the following information:

  1. Insurance policy should be for no less than $1,000,000.00.
  2. The City of Fircrest 115 Ramsdell Street, Fircrest Washington 98466 must be listed as an additional insured.
  3. The policy must state that the event will be held at the Fircrest Community Center 555 Contra Costa Ave, Fircrest WA 98466 or Edwards Aquatic Center located at 545 Contra Costa Ave, Fircrest WA 98466.
  4. Date of event must be listed on the certificate.
  5. If you are unable to obtain an insurance certificate from your insurance provider you can get information or a quote by going on line to: https://www.theeventhelper.com/#.

 

 

  1. Facility rental time is for the days and times approved on the Facility Rental Request. Remember to include set-up and clean-up time in your rental agreement times.
  2. Use of the facility outside the rental agreement days or times will cause the security deposit to be forfeit and/or additional fees to be assessed.
  3. The requested rental start-time and end-time includes all set-ups and clean-up. There will be no access to a facility before or after the start-time and end-time on the final rental invoice. Failure to exit facility at confirmed end time will result in additional fees charged at a rate of $50 per 15 minutes.

 

 

  1. Exits shall not be obstructed in any manner and shall remain free of any material or matter where its presence would obstruct or render the exit hazardous. This means do not block doors with chairs, tables, decorations, etc., so they cannot be used as an exit in the event of a fire.
  2. The building should NOT AT ANY TIME be left unlocked and/or unattended.
  3. Under no circumstances may tables or chairs be removed from the interior of the building.
  4. Climbing on chairs or any other piece of furniture is prohibited.
  5. The City accepts no responsibility for the safety of foods prepared or stored on site.
  6. The Community Center and Aquatic Center are located in a residential neighborhood. We ask renters to respect the neighborhood and to act accordingly.
  7. We ask that you be respective of private property and do not block or park in resident’s driveways.
  8. The sale and use of tools, equipment, or other items that could damage tables or floors in the building is prohibited (examples: heavy items, used or new items that contain grease or oil, caustic chemicals).
  9. Weapons are prohibited inside and outside of the Community Center building and Pool Party Room, including but not limited to, knives, handguns, rifles, shotguns, pellet guns and bb guns, this includes the use and/or sale of such items.

 

 

  1. All City and County ordinances and Washington State Laws govern the Community Center, Pool Party Room, building, park, rooms and occupants.
  2. City Staff, City Police, County or State law enforcement officers shall have the right to attend any function for the purpose of inspections, complaint investigation, etc., and have the right to terminate use of these facilities during any function should the participant’s conduct violate any local or state laws, regulations or codes (including noise) and/or they feel that the rental may become unruly. In such instances, all fees and deposits will be forfeited.
  3. Applicant agrees to acknowledge rules and regulations by signing the appropriate form at the time of application.

 

 

  1. All decorations must be removed before leaving the building.
  2. All decorations must be flame retarding and comply with Fire Marshal regulations.
  3. BOUNCE HOUSES ARE NOT PERMITTED AT CITY OF FIRCREST PARKS AND RECREATION FACILITIES
  4. Decorations MAY NOT BE ATTACHED to the walls, doors, door frames, windows, ceilings, light fixtures, tables, floors, columns or any other part of the facility.
  5. The use of tape, 3M hooks, staples, tacks and/or nails is strictly prohibited inside and outside the Community Center and Aquatic Center buildings.
  6. There are fixed hooks mounted in the Gym, Meeting Room and Pool Party Room for you to hang decorations on. All other decorations must be free standing on the floor or table. Balloons’ may be tied onto tables and chairs. Please ask the Parks & Recreation staff for assistance locating these hooks.
  7. The use of lighted candles is prohibited at all times.
  8. The use of trees for decoration is allowed, only artificial trees may be lighted.
  9. Scattering or throwing of bird seed, rice, popcorn, confetti, glitter, small paper articles, silly string or any similar objects used for decoration or any other purpose are prohibited in the Community Center, Aquatic Center, park areas and in the parking areas.

 

The Washington State Liquor and Cannabis Board (WSLCB) issues three licenses and permits for one-time-only events:

  1. Special Occasion License: Allows a bona fide nonprofit organization to sell liquor at a specified date, time and place. Special Occasion License applications are available online.  Examples include a fundraising dinner, gala event, auction, or wine tasting.  https://lcb.wa.gov/licensing/special-occasion-licenses
  2. Banquet Permit: Allows the service and consumption of liquor at a private, invitation-only banquet or gathering held in a public place or business. Banquet Permits are available online. Examples include weddings, company banquets, retirement parties, or club, organization or church events. https://lcb.wa.gov/licensing/banquet-permits
  3. Raffle Permit: Allows a bona fide nonprofit organization to raffle liquor to its members at a specified date and place. Applications are available online or by calling (360) 664-1600. https://lcb.wa.gov/licensing/raffle-permits

 

Alcohol use is permitted inside the Community Center building only. Additional deposits and insurance may be required.

Consumption or the use of alcoholic beverages is prohibited outside the Community Center building or on any public premises adjacent to it. Alcohol will not be permitted in the Names Family Foundation Party Room or the Edwards Family Aquatic Center.

Special license or permit holders must follow state liquor and tobacco laws and regulations during their event. A WSLCB enforcement officer may visit a licensed event to check compliance with state liquor and tobacco laws and regulations. The license or permit must be prominently displayed at the event.

Please remember:

  • No sales or service of alcohol to persons under 21 years of age and intoxicated persons
  • Intoxicated persons and those under 21 may not drink or possess alcohol
  • No disorderly conduct at the event
  • No sales, service or consumption between 2 a.m. and 6 a.m.

 

 

Smoking and/or use of electronic smoking devices prohibited in the Community Center building, Edwards Family Aquatic Center and on any public premises adjacent to the building including but not limited to the area surrounding the facility, the parking lot, and public parks, in accordance with RCW 70.160, FMC 10.12.170 and FMC 10.12.180.

 

 

  1. All sound amplification must end at 10:00 pm. Music and any sound amplification must be kept at levels which do not disturb the reasonable peace and quiet of any citizen at all times.
  2. Doors and windows must remain closed at all times when any sound amplification devices are being used, which includes but is not limited to, live music, PA systems, disc jockeys, radios, stereos, or any other sound amplifying devices.

 

 

There are a limited number of electrical outlets in the Community Event Center and Pool Party Room buildings. Over- loading of circuits may cause the electricity to fail. If City of Fircrest staff is called out to address the issue, a call out fee of per each time a staff member is called out, will be deducted from your deposit amount.

 

 

  1. Equipment, supplies, or other products belonging to private groups may not be stored in the facility or on the grounds prior to the applicant’s function/event.
  2. Equipment and furniture may not be removed from the building. Only those items located within the building will be available for you to use. Should you need additional equipment to conduct your event, you should arrange for such at your own expense.
  3. The City of Fircrest does not set up or clean up equipment for events.
  4. Staff will locate chairs and tables for the Person in Charge, and/or demonstrate use of audio/visual equipment during the Pre-Rental Walk-Through.

  1. All persons must leave the premises and cleanup must be completed no later than the end of the rental agreement period or 11:00 pm, whichever comes first. If the building is not vacated by the agreed upon time, additional rental fees may be charged, and future usage of the facility may be denied. Time exceptions will be reviewed on an individual request basis.
  2. Equipment, supplies or other products belonging to private groups may not be stored in the facility or on the grounds after the applicant’s function/event.
  3. All equipment supplies, foodstuffs, and decorations brought in by rentals must be removed by the renter before leaving the facility. If equipment or other items are left after a rental they will be removed and thrown away. Staff costs in extra clean-up will be deducted from the deposit.

 

Before leaving the facility, please make sure:

  • The building is left as you found it.
  • All windows and doors are closed and locked. (Unlocked doors will result in deposit forfeit)
  • All lights are shut off, remember to check bathrooms.
  • All tables and chairs are wiped down and put back on the racks.
  • Garbage is bagged and put in the garbage can outside the Gymnasium near Electron Way. This is accessible from the gym or out the park side of the building and by taking a right on the sidewalk. New garbage bags should be placed in the garbage cans.
  • All carpeting is vacuumed.
  • Floors are swept.
  • Check that you have not left any items behind.

 

  1. The applicant agrees to assume all liability for losses, expenses, damages, demands or claims in connection with or arising out of, any injury or damage sustained or alleged to have been sustained, by any person, corporation, firm or company, or any damage or alleged damage to property in connection with the occupancy, maintenance, or use of all or any part of said premises by the applicant, agent, officers or employees of a business or organization or any individual leasing this facility.
  2. Applicant shall indemnify and hold harmless the City of Fircrest, including the City Council, officers, agents, employees and volunteers from any and all such losses, expenses, damages, demands, and claims; shall defend any suits or actions brought against any of them based on any such alleged injury or damage; and shall pay all damages, costs, and demands, including attorney fees, in connection therewith, or resulting therefrom.
  3. Applicant shall be responsible for any work (damage, cleanup, repair or otherwise) that must be completed to restore the premises to a rentable condition.
  4. Repairs, cleaning and each employee call out shall be charged at the prevailing city wage rate. These fees shall be deducted from the deposit and if any additional charges above the deposit are incurred, the applicant will be billed and will have fourteen (14) days to make the payment or legal action may be brought to secure the balance due.
  5. Failure to comply with all the rules, regulations and requirements for use or rental of the Fircrest Community Center will cause immediate termination of your event and forfeit of all deposit amounts paid.